Reimbursements

Associates should use this form to submit for reimbursement of any business-related expenses they incur personally.  Prior authorization for the trip should be obtained through use of a Trip Request.

Approved Expense Reports

must be accompanied by original receipts or other documentation substantiating the expenses. The following information is required for all meal and entertainment expenses:

• The amount of the expenditure (for each meal).
• The place (e.g. name of restaurant) where the business meal or entertainment took place.
• The nature and purpose of the business discussion that accompanied the meal or entertainment (if the meal is for a university employee who is eating alone or with other university employees who are on travel status, this requirement is waived).
• The name and company affiliation of each individual that participated in the business meal or entertainment.

Failure to comply with these substantiation/documentation requirements could result in the reimbursement being disallowed by IRS auditors and considered income to you, the recipient.