The Forum

 
    The Forum is available for faculty-sponsored use, and is specifically designed for speakers, conferences and formal meals. Due to the popularity of the room there is a high level of requests for its use and the History and Political Science Department is glad to approve all requests for use that can be accommodated. The applicant must make all arrangements for the event as outlined below. At present, the room also doubles as a classroom in the mornings, so the department must insist on adequate time and planning to insure the room is ready for morning classes. The south patio, or the front courtyard is the preferred staging area for servicing meals. The reception room is useful for overflow crowds if the room is oriented to the east.

Please note the following:

Due to class scheduling the Forum is only available on weekdays after 3:00 p.m.

The room is not available for student uses, except for special events with an advisor present, nor any musical programs during the afternoons.

When you reserve the Forum, your reservation does not include use of the departmental office. For your use, there is a phone in the reception area.

To check availability of the Forum go to:  www.ptloma.edu/MasterCalendar   On this web page, below the link to check availability, you will see a link to submit a request. By using this link, your request will be e-mailed to Rita Jensen, the facility coordinator, and if approved will be scheduled in R25.

In addition, it is your responsibility to make arrangements for your event through the following services:
- Public Service, Dining Services,
- Media Services, Physical Plant,
- Conference Services, and Housekeeping.

All arrangements for room set-up and take-down should be made with Darin Phillips at the Physical Plant, at x2456.  Darin is the best source for information on how to configure the Forum for your event.

Maximum occupancy is 85 people when arranged in theater rows. Actual occupancy will vary according to the format of your event. It is your responsibility to ensure the Forum is clean and back to a classroom configuration after your event.

Make sure your furniture arrangements are made prior to your event. The furniture must not be re-arranged after arrival. Furniture is to be moved only by the PLNU Moving Crew.

There are two different table sizes and sufficient chairs to meet the maximum capacity limit. Outside furniture may not be brought into the Forum. Any additional needs must be approved prior to the event.

Permanent damage can be done to the mural and columns, therefore, the posting of signs is not allowed, and all furniture must be kept a safe distance from the walls and columns.

It is your responsibility to ensure the Forum is clean and back to a classroom configuration after your event. (Pleases pay close attention to the carpeting; if it needs to be cleaned after your event, please see that it is cleaned and back to the condition in which you found it.)

A security deposit, or your department cost center number may be requested to cover any damages resulting from your event.

All arrangements for catering must be made by the person or organization requesting use of the room. For contractual and liability reasons, any catering on the Point Loma Campus must be performed by Sodexho-Marriott Corporation.

This policy, as put forth by George Latter, is not intended to preclude individuals or departments from bringing food (including professionally- prepared meals) onto the campus, provided PLNU employees do the actual delivery onto campus and take care of all setup and cleanup activities.

The Forum is wired for phone banking, computer presentations, video projector, CD player, overhead projector and screen. All additional media needs should be serviced through the Media Center, at x2264.

Mechanisms exist to hang graphics from the ceiling. Arrangements to use those mechanisms are made through Ed Walk at the Physical Plant, x2373.
 
Restrooms are located downstairs. The kitchen downstairs and the sink in the departmental office are not available for use by Forum events.

Use of the room has special challenges due to the setting sun from the west windows and distractions through the east windows. You are strongly encouraged to stop by prior to your event to be familiarized with the room. Rita Jensen can explain the use of the media closet, lights, fans, windows, screens, shades, projector screen, etc.