Holidays
The University typically observes the following holidays each year: New Year's Day, Martin Luther King Day, Presidents' Day, Good Friday, Memorial Day, Independence Day, Labor Day, Thanksgiving Day, day after Thanksgiving, and December 24 through January 1. The Office of Human Resources will publish an annual calendar, usually during June, of holidays scheduled for the coming academic year.

Only regular full-time and regular part-time employees working a minimum of 20 hours per week are eligible for holiday pay based on their normal rate of pay and work schedule. For example, an employee regularly working 20 hours per week would receive 4 hours of holiday pay. When a holiday falls on a Saturday or Sunday, the preceding Friday or following Monday, whichever is closer, will be observed as the holiday. Should an employee be unable to take a holiday due to urgent University work, a day off with pay will be given on a day mutually agreeable to the employee and supervisor.

An employee who has an unexcused absence on the workday before or after a holiday will not be paid for that holiday. An employee on leave of absence without pay will not be paid for a holiday that occurs during the unpaid leave.

Paid Time Off
Paid time off benefits include vacation, personal days, and sick leave. Paid leave benefits are granted to regular full-time employees and to regular part-time employees working a minimum of 20 hours per week on a pro rata basis. Accrued leave benefits may only be used if you have not worked your assigned number of hours during the workweek (Monday through Sunday). Accrued leave cannot be used as a means of adding hours that exceed your regular workweek schedule. If available, accrued leave benefits must be exhausted prior to using leave without pay.

Your supervisor will receive a monthly report showing how much vacation, personal days, and sick leave you have accrued. Please monitor this report for accuracy and to determine if you have sufficient leave accrued to cover an absence. If this information is not accessible to you, please ask your supervisor.

Vacation Days
Vacations are granted to regular full-time and to regular part-time employees working a minimum of 20 hours per week on a pro rata basis. After 90 days of continuous service, vacation time is available to be taken as it accrues. Full-time regular employees, other than administrators, earn vacation, beginning with the date of hire, on a daily basis with the following monthly and annual equivalents:

Your vacation schedule is subject to supervisory approval, so be sure to request your vacation as far in advance of the desired vacation time as possible. Your workload and that of the department will be important considerations in approval of vacation. For example, since the University exists to serve students, it is important that Point Loma is fully staffed to meet their needs. Therefore, in areas largely impacted by students, vacation days may not be taken immediately prior to the opening of each semester. Your supervisor will define "immediately," and other peak periods, based on the work demands of your area.

Point Loma encourages employees to take all of their annual vacation; therefore, no employee will be paid for unused vacation time while working. If your vacation period includes a paid holiday, that holiday will not be counted as a vacation day.

The maximum vacation benefits that you may accrue at any time shall be the equivalent of two years of vacation benefits at your current annual vacation accrual rate. If your earned but unused vacation benefits reach the maximum, you will not accrue any additional benefits until your vacation benefits fall below the maximum.

Terminating employees will receive accrued, unused vacation pay in accordance with the leave time records maintained in the Office of Human Resources. Vacation leave may not be added to the last day of work to "extend" employment.

Please remember, vacation time should be taken after it accrues. A negative vacation balance is strongly discouraged. However, it is recognized that true necessities do occasionally arise. Therefore, for such circumstances, unearned vacation time may be used if prior supervisory approval is obtained. A negative vacation balance will be subject to repayment to the University at the time of separation of employment.

Personal Days
The University recognizes that employees have personal business that cannot be scheduled during non-work hours. Therefore, to facilitate these needs, two personal days each year (earned at the rate of 1.33 hours per month) are granted to regular full-time employees. Regular part-time employees working a minimum of 20 hours per week earn personal days on a pro rata basis.

With the exception of sudden emergencies, personal leave should be scheduled with and approved by your supervisor in advance. Personal leave time must be taken in increments of one hour or more. Unlike vacation and sick leave benefits, personal days can be used prior to accrual and prior to completion of the 90 day orientation period, provided the annual maximum is not exceeded. Personal days may not be carried over to the next calendar year.

An employee whose employment terminates will be paid for earned unused personal days. A negative personal days balance will be subject to repayment to the University at the time of separation of employment.

Sick Leave
Sick leave is provided to protect you against loss of income during illness or injury when you are confined to home or hospital. Sick leave may also be used for medical and dental appointments. It is to your advantage to accrue sick leave so that you will have protection from loss of income when it is really needed. Sick leave will not be paid if you have no earned unused sick leave benefits.

As a regular full-time employee, you earn ten days of sick leave per calendar year. Once your accumulated benefits reach 120 days, you will not accrue additional benefits until your sick leave benefits fall below the maximum. Regular part-time employees working a minimum of 20 hours per week earn sick leave on a pro rata basis. Sick leave cannot be used during the 90-day orientation period.

There is an "Attendance Bonus" for all regular full-time employees with no absences due to illness or injury (work or non-work related) and no absences other than accrued vacation or personal days in a calendar year. Qualifying employees will receive a bonus of two additional vacation days for the next calendar year unless their year end vacation accrual balance is at the maximum allowed.

You may use up to twenty days per calendar year of your accumulated sick leave to care for a sick child, parent, or spouse. If your assistance is required for longer than five consecutive days, you must request approval for a Family and Medical Leave. In the event of a documented terminal illness of an eligible family member, a request may be submitted to the Office of Human Resources to use an additional twenty days of accumulated sick leave.

Sick leave cannot be used as extra vacation, holidays, or for any other paid time-off purpose. If the University finds that sick leave has been misused, sick pay will not be awarded and you may be subject to disciplinary action.

At your request, accrued sick leave may be used to supplement benefit payments you may receive through State Disability Insurance or Workers' Compensation Insurance, up to 100 percent of your base pay. If you have no accrued sick leave, this benefit will not be available to you.

If you are absent due to illness, medical evidence of your illness and/or medical certification of your fitness to return to work may be required. All unused sick days will be forfeited upon termination of employment.

Retiree Benefits
Point Loma Nazarene University appreciates the service and commitment it receives from its staff and administrators. We encourage our retirees to continue their involvement in the Point Loma Nazarene University community.

To acknowledge our gratitude, the following "employee privileges" are extended to retirees who at the time of retirement are at least 59 ½ years of age and have given a minimum of ten years of service to the University:

• Free admission for retiree, and one guest, to cultural and regular athletic events.
• Library privileges.
• Discount at the University Bookstore.
• Purchase of discounted cafeteria meal tickets in the Business Office.
• Invitation to special staff functions, i.e., annual staff luncheon, Staff Appreciation Day.
• Invitation to annual community dinner.