Guidelines for Submitting Documentation

Prior to receiving accommodations, documentation from a clinically diagnosing professional must be submitted to DRC. The University's policy for verification of a disability is as follows:

"…a professionally verified disability means a condition certified by a licensed physician, psychologist, audiologist, speech pathologist, registered nurse, rehabilitation counselor, physical therapist, corrective therapist, learning disability specialist, or other appropriate professional.  A student with a diagnosed learning disability must provide testing/evaluation results that provide a recent and current assessment of the learning disability."

Documentation Guidelines 

The purpose of academic accommodations is to provide educational equity for students with disabilities, not advantage. To facilitate the provision of appropriate accommodations for students with disabilities, Point Loma Nazarene University requires the following information be contained within the Documentation Provider form in order to apply for disability services:

1.    Documentation must include a Specific Diagnosis of a Disability.  (Non-specific diagnoses, such as individual “learning styles,” “learning differences,” “academic problems,” “slow reader,” “test anxiety,” etc. in and of themselves do not constitute a disability.)  The diagnostician is encouraged to use direct language and avoid the use of such terms as “suggests” or “is indicative of.”

2.     Diagnosis must be provided by a licensed professional qualified to determine the specific diagnosis.  Use of diagnostic terminology indicating a disability by someone who does not meet the criteria for “licensed professional” is not acceptable. 

3.    Documentation must be recent and current (within three years).  The purpose of documentation is to provide a clear and relevant explanation of the student’s current needs.  Additional documentation may be requested if the documentation supplied does not provide sufficient detail to determine appropriate accommodations.

4.    Documentation must clearly identify the impact of the disability on a major life activity and the individual’s functional limitations.  

5.    Documentation provided must clearly link the functional limitations of the disability to the recommended accommodations. The documentation should describe the student’s academic strengths and weaknesses and for learning disabilities be based on educational assessment procedures. (Recommended accommodations that are not supported by relevant assessment information cannot be guaranteed.) 

6.    For learning disabilities, documentation must include a listing of all formal and informal tests and/or procedures administered and the specific results of those tests. (Include standard scores, quotients and percentiles, if available, for each test administered, clinical observations/interview, rating scale results, etc.)






Documentation and Transfer Students 

Any PLNU student who has transferred and received services from a California Community College, California State or University of California campus as a student with a disability may be eligible for services from the DRC. The DRC reviews the documentation from the referring agency and coordinates accommodations based on recommended accommodations from the qualifying professional. The documentation must be recent and current (within the last three years).