Guest Group Leader (W)

Every group shall have a designated Guest Group Leader who is at least twenty-three (23) years of age.  It is required that this individual serve as the primary contact between the Guest Group and PLNU during the planning stages and throughout the course of the event.  Certain events may be allowed to have one individual handle all pre-event arrangements while another handles all onsite logistics; however, prior permission to do so must be granted by the Conference Services Office.

The Guest Group Leader will be responsible for informing their group members about and ensuring their guests adhere to the provisions of this Handbook as well as all local, state, and federal laws concerning health, safety and public order.  Failure to comply with these regulations may result in removal of the offending individual(s), forfeiture of the privilege of using University facilities and services, and/or termination of any Facilities and Services Agreement existing between PLNU and the Guest Group. 

Conference Services Staff (W)

Throughout this Handbook, key dates are noted when certain events should occur during the planning process.  The Conference Services Office will be in contact with you throughout the planning and implementation process to make sure these milestones are met and that PLNU is ready for your arrival. 

When you arrive on campus, Conference Services will assist with checking your group in and will be available throughout your stay to help with needs as they arise.

Supervisors/ Counselors

PLNU requires that each group provide at least one adult supervisor/counselor over the age of twenty-one (21) for every eight minors in attendance.  Since PLNU is open to public access, it is recommended that supervisors/counselors be present any time younger guests are in the residence halls.

Medical Staff/ Supplies

Since PLNU does not have a full-time medical facility or staff, it is highly recommended that each Guest Group Leader secure the services of a doctor or registered nurse certified in first aid, CPR and rescue breathing to handle medical and/or emergency situations.  It is recommended that prescriptions and medications be entrusted to the group's nurse or medical personnel for disbursement.  All groups must supply their own first aid supplies.  The Guest Group Leader should bring a first aid kit suitable for most minor emergencies. 

The Guest Group Leader will also ensure that all group members are in good health and free from infections or contagious diseases and/or parasitic infestations prior to arrival and will be responsible for all medical and health issues and incidents during the group's stay. 

Guest Group Leader (W)

Every group shall have a designated Guest Group Leader who is at least twenty-three (23) years of age.  It is required that this individual serve as the primary contact between the Guest Group and PLNU during the planning stages and throughout the course of the event.  Certain events may be allowed to have one individual handle all pre-event arrangements while another handles all onsite logistics; however, prior permission to do so must be granted by the Conference Services Office.

The Guest Group Leader will be responsible for informing their group members about and ensuring their guests adhere to the provisions of this Handbook as well as all local, state, and federal laws concerning health, safety and public order.  Failure to comply with these regulations may result in removal of the offending individual(s), forfeiture of the privilege of using University facilities and services, and/or termination of any Facilities and Services Agreement existing between PLNU and the Guest Group. 

Conference Services Staff (W)

Throughout this Handbook, key dates are noted when certain events should occur during the planning process.  The Conference Services Office will be in contact with you throughout the planning and implementation process to make sure these milestones are met and that PLNU is ready for your arrival. 

When you arrive on campus, Conference Services will assist with checking your group in and will be available throughout your stay to help with needs as they arise.

Supervisors/ Counselors

PLNU requires that each group provide at least one adult supervisor/counselor over the age of twenty-one (21) for every eight minors in attendance.  Since PLNU is open to public access, it is recommended that supervisors/counselors be present any time younger guests are in the residence halls.

Medical Staff/ Supplies

Since PLNU does not have a full-time medical facility or staff, it is highly recommended that each Guest Group Leader secure the services of a doctor or registered nurse certified in first aid, CPR and rescue breathing to handle medical and/or emergency situations.  It is recommended that prescriptions and medications be entrusted to the group's nurse or medical personnel for disbursement.  All groups must supply their own first aid supplies.  The Guest Group Leader should bring a first aid kit suitable for most minor emergencies. 

The Guest Group Leader will also ensure that all group members are in good health and free from infections or contagious diseases and/or parasitic infestations prior to arrival and will be responsible for all medical and health issues and incidents during the group's stay. 

Facilities, Furnishings, & Fun (W)

A variety of facilities are available for use including meeting rooms, classrooms, gymnasium, recreation room and ball fields.  Most facilities may be reserved separately in as little as four hour blocks provided that the facility is vacated completely after each use. 

In addition, PLNU can provide limited furnishings and media equipment.  Additional needs may be met through local "party rental" vendors, florists, etc.  All such arrangements must be made by the Guest Group Leader.

A Conference Services representative will contact you during the planning process to help determine your group's needs and schedule facilities best suited to meet those needs.

Prior to your arrival, the Conference Services Office will send you floor plans of each contracted facility so you can designate where you would like to place chairs, tables, etc.  During your stay, Conference Services will be available to help with the set-up of your designated facilities and will handle moving all PLNU furnishings and equipment.  Remember, use of some media equipment and furnishings may result in increased costs.  As you plan your event and decorating needs, please keep in mind that the following activities are prohibited:

·         Attaching any object to any University premise by nail, screw, and/or tape other than blue tape;

·         Altering the layout of any facility by removing or relocating interior and/or exterior furnishings and/or equipment;

·         Tampering with or removing windows or window screens from any part of the building;

·         Accessing locked electrical and/or sound/media equipment;

·         Using and/or unlocking common area doors which are to be locked or are in areas not contracted for your group's use. 

*All damage to PLNU property will be added to the Guest Group's final bill

Facility Rates

As used herin, half-day use is 0-4 consecutive hours.  Full-day use is 4-24 consecutive hours in the same calendar day.  If the group's personal belongings are left in the facility or if the facility is set-up so that the facility is not available for another group, the group will be charged as if the facility had been occupied.

Listed occupancies are for planning purposes only.  In facilities with moveable furniture, actual occupancy will vary depending on the room set-up selected.  Unless otherwise stated, facilities are not air-conditioned.

Although facility descriptions include descriptions of media equipment available, prices are based upon facility use only and do not include the cost for using and/or setting up media equipment.  Contact Media Services for pricing information at (619) 849-2987.

Lodging Assignments & Floor Plans

 Specific residence hall requests cannot be guaranteed.  Due to PLNU's summer residence hall renovation program and other considerations, Guest Groups cannot be guaranteed a particular residence hall until shortly before their arrival.  Every effort will be made, however, to honor Guest Group's requests. 

When assigning rooms, the Guest Group Leader should keep in mind that each guest must be assigned to a single bed.  The only exception to this rule is that one child between the ages of 3-9 may sleep on the floor in a sleeping bag or air mattress provided that they are staying in a room with their parents or legal guardian. 

Residence hall assignment sheets and floor plans will be sent to the Guest Group Leader prior to arrival.  To help in case of emergency, the Guest Group Leader will be expected to present a list of campers by residence hall 48-hours prior to arrival. 

Residence halls may be shared with other groups.  To protect the privacy of others, therefore, guests should always be respectful of areas designated to other groups. 

If male and female guests are required to share floors, they will be assigned separate bathroom facilities.  Shared rooms are limited to married couples or occupants of the same gender.  Cohabitation is prohibited. 

Lodging Rates

Residence Hall Lodging

Residence hall lodging prices are per person per night and do not include linens.  Guests may be assigned to rooms having one, two, or three beds depending on availability.  Prices assume full occupancy for each room.  Groups may request single occupancy for rooms having two or three beds; however, they will be billed as if all beds are full.

Flex Apartment Lodging

Apartment-style set-up with two bedrooms that house two people in one room and three people in the other.  Includes full kitchen, two bathrooms, living room, and dining area. 

Linens

Guests  using PLNU lodging are expected to provide their own bedding unless other arrangements are made in advance.  Linen sets may be rented from Conference Services.  Each set includes bed linens, wash cloth, and bath towel. 

Meals

Throughout the year, Guest Groups may take advantage of PLNU’s buffet style dining program.  Menus for the dining program are determined by PLNU’s food services staff and, although, they provide variety, they do not allow for much personal adaptation by groups.  The dining facility is shared by a variety of guest groups and University staff/students.  Meals in the Dining Hall should be arranged during the contracting process.

Students, staff, and faculty will be sharing the Dining Hall with your group during meal times.  Because of often tight class schedules, these individuals are permitted to enter the line ahead of Guest Group participants.  Please observe this and be respectful.

All guests eating in the Dining Hall will be issued a reusable meal card.  It is the Guest Group Leader’s responsibility to distribute these cards.  Leaders will issue one card per person, which can be used for all meals/days as specified in the Guest Group’s Contract Summary.  Lost cards can be replaced for a fee.

Dining Hall Meal Pricing

Breakfast and dinner prices are for buffet style meals served in PLNU’s Dining Hall.  Lunches may be served buffet style in the Dining Hall or boxed for day trips at a special rate.  Please contact the Conference Services Office for boxed lunch rates. 

Catering

For an additional fee, Guest Groups may have customized meals and/or snacks catered at other times of the day.  The location of such meals/snacks may vary depending on group needs and the availability of suitable facilities.  Fees depend upon facility, time, table décor, and menu selection.

Because of San Diego health regulations and the University’s contract with its food service purveyor, groups may not provide their own meals whether catered, purchased from an outside location, or prepared by the group’s own staff.

Use of the University’s Name

PLNU’s name may be used for the purpose of referencing the location of the Guest Group’s event.  Unless authorized by the University, however, the Guest Group agrees that it will not use the name Point Loma Nazarene University in any printed material, brochure, mailer, web site, or similar items in a manner that infers the University is a sponsor or co-sponsor or is in any way affiliated with the client unless such use is previously approved by the University Cabinet.