Working

 

Long Term Issues

 

Working

Rest Breaks

You are allowed one 15-minute paid rest break during each four-hour period worked. Your supervisor may establish a set time for these breaks. According to applicable law, you are not permitted to work through your breaks to reduce time from your regular hours of work in order to leave work early, nor may breaks be skipped to make up for missed work time. Breaks may not be saved to take a longer rest period at a later time, nor may break time be added to the lunch period.

Your meal break is unpaid and is for 30 minutes. This break must be taken no more than five hours after you begin work. However, if your total work period is not more than six hours, then the meal period may be waived by signing a mutual consent form between you and the supervisor. If you are interested in this, you must contact your supervisor.

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Punctuality and Attendance

As an employee of PLNU you are expected to be punctual and regular in attendance. You are expected to report to work as scheduled, on time, and prepared to start work. If you are unable to report to work on any particular day, you must call your supervisor within one hour of the time you are scheduled to begin work. Some departments require you to find a replacement person if you are going to miss a shift. Check with your Supervisor on this. Excessive or unexcused absenteeism may result in discipline, up to and including termination of employment.

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Emergency Procedures

You should respond to an injury or illness according to its severity. If the injury or illness is minor but requires first aid, please report to the Director of Health Services for assistance. The Director will evaluate the seriousness of the injury and either administer first aid or refer you to our designated workers' compensation medical facility. You must complete the required first aid report to be submitted to the Office of Human Resources.

If the injury or illness is severe or life threatening, contact PLNU Public Safety. Public Safety staff will assess the severity of the situation and call the Paramedics if needed. All Public Safety officers are trained and certified in First Aid and CPR. They will assist you until further medical assistance can be obtained. These injuries also require that a written report be submitted to the Office of Human Resources as soon as possible after treatment.

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Resolving Problems

When you have a work related problem or concern, please arrange an appointment to talk it over with your supervisor. If you have tried to talk to your supervisor and you still have a problem or grievance, you should discuss the matter with your supervisor’s immediate supervisor. As a courtesy, your should notify your immediate supervisor of your intent. Supervisors and department heads have a joint responsibility to be aware of and to work together to resolve any employee-supervisor matters in a mutually beneficial fashion. If you should be unable to resolve the problem, you may discuss the problem with the Coordinator for Student Employment. The Coordinator will attempt to investigate the situation and to resolve the problem.

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Overtime

The University strongly discourages the use of overtime unless an emergency exists. Overtime may only be worked when approved in advance by your supervisor. Student employees will be paid time and one-half for hours worked in excess of 8 hours in one day or in excess of 40 hours in one work week. Overtime policy will be in accordance with Federal, State and local laws.

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Personal Telephone Calls

Although office telephones are to be used for business, there are times when personal employee calls are necessary. Please try to schedule personal calls during non-work time periods (breaks or lunch). When personal calls during work hours are necessary, the calls should be brief, infrequent, and should not interfere with department or University work. Specific guidelines regarding telephone usage may be established by supervisors.

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Electronic Mail and Internet Access

The University e-mail system and Internet access should only be used for information pertinent to University business during work hours. Since an inordinate amount of time can be involved in sending and receiving e-mail messages or web surfing, we ask that you not use the system for personal business or to carry on personal discussions with either on- or off- campus friends during work hours. Specific guidelines regarding e-mail/Internet usage may be established by supervisors.

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Personnel Records

All personnel records containing information required by federal and state legal requirements will be maintained by the Office of Student Employment.

You have a right to inspect certain documents in your personnel file, as provided by law, in the presence of the Coordinator of Student Employment at a mutually convenient time. No copies of documents in your file may be made, with the exception of documents that you have previously signed.

Requests for information on current employees' personnel records from other departments and inquiries from outside the University (such as employment verifications) are to be directed to the Office of Student Employment. This also includes requests for references on former employees.

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Safety Awareness

Safety is everyone's personal responsibility, not only your own safety but also that of others. To achieve our goal of maintaining a safe workplace, everyone must be safety conscious at all times. In order to promote the concept of a safe workplace, PLNU maintains an Injury and Illness Prevention Program. In compliance with this Program, we maintain a regular inspection schedule to promote safe working conditions. We also conduct orientation and training programs to teach employees safe working habits.

Employees are expected to obey safety rules, follow established "Codes of Safe Practice", and exercise caution in their work activities.

As an employee, you are expected to immediately report any unsafe conditions to your supervisor. Together, we can succeed in maintaining a safe and healthful workplace at Point Loma Nazarene University.

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Timekeeping Requirements

All student employees are required to keep accurate records of time worked on a time card. You are prohibited from falsifying your time report or completing a report for another employee. For details, see our Time Card Instructions page.

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Dress Standards

It is important that each employee report to work properly groomed and appropriately dressed. Employees are expected to dress neatly and modestly, in a manner consistent with the nature of the work performed. This standard is established by the supervisor and may vary from department to department. Many departments will provide written dress standards.

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Customer Relations

As an employee, you are expected to be polite, courteous, prompt, and attentive to every fellow student, prospective student, or other interested party. They are our customers and you must never regard questions or concerns as an interruption or an annoyance. Customer inquiries, whether in person or by telephone, must be addressed promptly and professionally.

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Solicitation on Campus

Solicitation by anyone on the PLNU campus is prohibited during work time and in working areas. Such solicitations are a distraction to effective work performance.

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Long Term Issues

Payroll, Wages and Raises

Student employees are paid every two weeks, on Friday, for work performed during the previous two-week period. A calendar showing pay periods can be viewed here. Paychecks may be picked up at the Business Office after 10:00 am. Most employees are paid $8.00 an hour, and earn a 20 cent per hour raise approximately every 450 hours at the same job. Changing jobs will result in the loss of accumulated hours. Your pay rate may be reduced down to the base pay for that job level. Direct bank deposit is available for student employees, or you may have your earnings automatically applied to your school bill. See the Business Office for details.

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Outstanding Student Employee of the Year

Each year during Spring semester, campus supervisors nominate student employees for PLNU's Outstanding Student Employee of the Year (OSEY). It is a very special honor to be nominated from among the 800 student employees! There are several levels to this program. The student selected as Point Loma's OSEY will have their name submitted to state, regional and possibly even national competitions.

This program is part of the National Student Employment Week sponsored by the the National Student Employment Association. No matter how far you go in this competition, being nominated looks great on a resume!

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Employment Performance Reviews

Performance Reviews are designed for self evaluation, encouragement and motivation. They are a tool for effective communication. It is recommended that your supervisor sit down with you once a year to discuss your work performance strengths and offer suggestions for improvement. This is also an opportunity for you to make suggestions and raise your own concerns. Problems should be addressed as they occur so this is not a time to air grievances that have been left un-addressed.

If your supervisor chooses to give a Performance Review, a copy of the Review will be kept in your Student Employment file so it can be used as a reference when you are looking for future employment.

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