Students
PLNU On-Campus Jobs
Student employment at PLNU is an invaluable opportunity for students to develop career competencies and build community while working to meet educational expenses. PLNU offers a variety of student employment experiences across many academic and administrative departments, allowing students to seek out work experiences that fit their interests and skill set.
PLNU Student Employment:
- Offers students valuable learning experiences to complement college and career goals
- Provides students with financial support and community while doing meaningful work
- Prepares students for life beyond the university, including developing career competencies
- Meets the many daily operational needs of the University through the excellent work of our student employees. Student employees are integral to the success of the PLNU community!
As part of Human Resources, the Student Employment Office is dedicated to helping you find a job on campus and ensuring that you have an excellent employment experience throughout your time at PLNU!
This section of our website is designed as a resource for understanding on-campus employment at PLNU. You will find information on:
- The steps for searching for an on-campus job.
- The onboarding requirements when you obtain your first campus position. This process must be finalized before you may begin training or working.
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The hiring process for international students. Note: I reversed the order of this and the next bullet point.
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The hiring steps to complete if you have worked on-campus before.
- The Student Employee Handbook which student employees are required to adhere to as part of your employment with the University.
- How to contact the Payroll Office if you have questions about your direct deposit or payment status.
- Resources such as Workday guides on the time entry process and the payroll procedures, as well as the California Sick Leave and COVID Sick Leave Policies.
- How to contact the Student Employment Office if you have any questions or concerns related to your on-campus employment.
Your Job Search
On-campus positions are posted on Workday throughout the year, with the majority being posted in late summer / August for the fall semester and in October / November for the spring semester.
Here are instructions for accessing the job board and the application process:
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Login using PLNU credentials at: pointloma.onelogin.com/portal/.
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Click on the WORKDAY application.
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Select either the application menu button at the top left or 'View All Apps' on the right side of the screen.
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Choose the Career application - you may need to click on View More to access this option.
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Under the View menu, select Find Student Jobs.
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Click on a job to learn about the position description and details. Select APPLY on the top right corner to initiate, complete, and submit an application. I recommend that you attach your résumé and perhaps a cover letter.
Preparing for Your First Campus Job
Congratulations! You have interviewed for a job and have been offered your first position working for the PLNU! There are now important forms and hiring procedures to complete with the Student Employment Office before you are approved to begin training or working.
The first step will be for your manager to hire you on Workday. When our office receives this request, we will send an email to your PLNU email address explaining the onboarding/hiring requirements; they are also summarized below. It is important to be checking your PLNU email messages for this information as your manager will request that you finalize your hiring as promptly as possible.
You will be responsible for completing the following hiring procedures before being approved to train or work:
- Review, fill out, and submit the I-9 Employment Eligibility Verification and the W-4 Federal Withholding forms, which will be tasks in your Workday inbox.
- Review the forms included in the Acknowledgement task in your Workday inbox, and check the I Agree box.
- Collect your personal identification documents for the I-9 form, such as listed here and on the link to the List of Acceptable Documents below. It is a requirement for the documents to be the original and current version. By law, we cannot accept expired, scanned, copied, or faxed documents.
- Once you have your identification documents, review this schedule to determine a date and time to meet with Debra.
- Register for a virtual New Hire Orientation here. Before attending the Orientation, it is a requirement to first complete steps 1-4 as listed above.
- Attend the Orientation to finalize your hiring.
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Accept the offer letter you will receive in your Workday inbox after the Orientation. You will simply click on the I agree box to accept the position.
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You have completed your onboarding process! Congratulations!!
List of Acceptable Documents
International Students
Please contact Amber Nakamura of the Multicultural and Student Services Office to inform her that you have been hired for an on-campus job. She will assist you with obtaining a social security number, if necessary, and ensuring you have all of the correct documentation to complete your hiring process. You will be expected to proceed through steps 1-8 as listed above to complete your hiring process.
Once again, congratulations for being hired for your first job at PLNU! We are excited for you as you begin this new employment opportunity! The Student Employment Office is available to answer any questions or concerns as you advance through the onboarding requirements.
If You Have Worked On-campus Before
Have you been employed with an on-campus department before and are now wondering if you need to do anything for your new position? Yes! You will receive an offer letter in your Workday inbox for the new position; please review and submit your acceptance as promptly as possible.
Student Employee Handbook
All students seeking employment must be familiar with the Student Employee Handbook. Student employees will be required to sign an acknowledgement form stating they will review and abide by the policies and procedures of the Handbook.
Payroll
If you require assistance with setting up your direct deposit, updating your W-2 tax elections, or have questions about your payment, please contact the Payroll Office at payrollquestions@pointloma.edu.
Workday Guides
Time Entry Procedures - student employees may refer to this guide to learn the steps for entering time worked, correcting time entries, submitting time cards, and reporting sick and Covid sick time.
Payroll Procedures - student employees may refer to this guide to learn information on viewing payslips, setting up direct deposit, updating W-4 Federal Withholdings, and more!
Handbooks and Forms
California Sick Leave Policy - Student employees are recommended to review the current California Sick Leave Policy and COVID Sick Leave Policy.
Contact the Student Employment Office
If you have any questions regarding the new hire process, concerns about your job, or general questions about working on campus which are not answered in the Student Employee Handbook, please send an email to the Student Employment Office at studentemployment@pointloma.edu.
Managers
Workday Guides
Posting a Job - Job Requisition Procedures
Hiring Students & Reviewing Timecards - Add Job Procedures
Ending Employment For Students - End Job Procedures
Handbooks and Forms
California Sick Leave Policy - Managers are recommended to be familiar with the current California Sick Leave Policy and COVID Sick Leave Policy for student employees.
Student Employee Recognition
PLNU has outstanding students employed with the university! They perform invaluable services while cultivating important skills and experience for their future careers. Our student employees help our university thrive and are vital assets to the workforce.
As managers, acknowledging your student employees and all they do for your department is important throughout the year so they know their efforts and contributions are valued. You also have the special opportunity to formally demonstrate your gratitude by participating in two events - the Student Employee Recognition Program and Student Employee Appreciation Week!
Student Employee Recognition Program
The Student Employment Office is excited to recognize our extraordinary student employees! In coordination with the National Student Employment Association [NSEA}, and the Western Association of Student Employment Administrators [WASEA], the PLNU Student Employee Recognition Program was established to distinguish student employees who demonstrate service excellence and dedication and whose academic achievements remain stellar. The students are top performers in the eight areas of career readiness as stated in the NACE Core Competencies.
Stay tuned for more details on the nomination process for the 2023 Student Employee Recognition Program!
If you have any questions, please contact the Student Employment Office at studentemployment@pointloma.edu.
Student Employee Recognition Ceremony
The Student Employment Office is honored to host the Student Employee Recognition Ceremony! This is the occasion for our community to celebrate the significant accomplishments of our amazing student employees!
Managers who submitted nominations along with the family and friends of our esteemed students will be in attendance as we formally acknowledge the students’ talent, excellent service, dedication, and commitment to the University.
The ceremony will be held on Thursday, March 23rd from 3 – 4 p.m. in the Fermanian Conference Center.
Student Employee Appreciation Week
April 10 - 14, 2023
Point Loma Nazarene University values our student employees!! We recognize their many contributions and the importance of their work. The university would not be able to accomplish all that we do without our student employees! As a community, we celebrate their incredible impact during Student Employee Appreciation Week.
Managers are encouraged to honor their student staff during this special week. Be creative, intentional, but most importantly, have fun!
We realize across our community, we have teams who are working remotely while others are working on-campus, and some have students working both places. This may make it a little more challenging, but we know with imagination and ingenuity, you will find unique ways to thank your students for their faithfulness to your department throughout the year.
Here are a few ideas to get you started!
Thank you in advance for creating a memorable week for our student employees to demonstrate how invaluable they are to the PLNU community!
History of Student Employees Selected as the University Representative
2017 - Harley Estrada, employee of the Multicultural and International Student Services office
2018 - Connor Brandenburg, employee of Undergraduate Admissions
2019 - Sarah Wright, employee of Sodexo
2020 - Sara Ah Sing, employee of the Barnes and Noble Bookstore
2021 - Julian Maze, employee of ITS
2022 - Grace Paynter, employee of the Music Department
Support
Frequently Asked Questions
Students
What is the policy for working on-campus?
PLNU students interested in campus employment must meet the following criteria:
- Admittance to the University as a degree-seeking student.
- Maintaining a minimum GPA of 2.0 and in good standing.
- Enrolled and attending the University for the semester in which employed. If at any time during the semester you discontinue enrollment, your employment is to end immediately.
- Qualified under U.S. Citizenship and Immigration Service (USCIS) guidelines to work in the United States.
- Continuing studies with the University in a post-baccalaureate, credential, or professional studies program after graduating from the undergraduate program.
How many hours may I work each week?
Student employees may work a maximum of 20 hours per week during the academic year, 40 hours during Christmas and spring breaks, and 28 hours during the Summer, depending on your manager’s needs and their department budget. The maximum hours is including all campus positions held. Student employees are not to work more than eight hours per day, whether you have one or more campus positions.
How do I keep track of my time?
If you are looking to log your work hours on Workday, click here for instructions.
Do I receive pay for sick time?
Yes, student employees are eligible to be paid for sick time. Sick leave is provided to protect you against loss of income during illness or injury. California law states student employees are granted 5 days (40 hours) of sick leave each calendar year or upon hire. You may use sick time in increments of one (1) hour for the work time you missed. You may not report sick time for hours you are not scheduled to work.
Click here for more details.
Do I receive vacation or holiday pay?
Student employees are not eligible for benefits such as vacation or holiday pay.
What is direct deposit and how do I set it up?
Direct deposit is the electronic transfer of a payment directly from PLNU into your bank account.
Click here for instructions on how to set up direct deposit in Workday.
If I do not have direct deposit, where do I pick up my check?
Checks may be picked up at the Payroll Office located in Mieras Hall, lower level. You may visit their office during the week, Monday – Friday, between the hours of 8:30 a.m. – 4:30 p.m.